In this Microsoft Word 2016 Tutorial, you will learn how to Hide and Show specific text area in a word document. This feature is useful when you don't want to print certain parts of your document.
Newer versionsOffice 2011
For users with mobility or vision disabilities, keyboard shortcuts are an essential alternative to using a mouse.
Notes:
In this topicFrequently used shortcuts
Here's a quick tip on assigning a custom shortcut key (for example, Ctrl-Shift-V) in Microsoft Word 2013 (or any other version - I just used 2013 for this example). For some reason Microsoft Word 2016 on the Mac does not have a default keyboard shortcut for footnotes. I find it tedious to take my hands off the keyboard, click insert > footnote (yes, it only takes a couple seconds but it really breaks up the flow of writing). The official method for pasting plain text into Word is the Paste Special option, assigned to the Ctrl+Shift+V hotkey combination, but it opens a dialog and forces you to choose to paste plain.
This table provides the frequently used shortcuts in Word 2016 for Mac.
Get started
For the best experience using your keyboard with the ribbon, try switching your keyboard settings to All Controls, as follows:
Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. For more information about how to enable and use function keys without having to press Fn, see Use function key shortcuts later in this topic.
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
Move the cursor
Select text and graphics
Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, + Right arrow moves the cursor to the next word, and + Shift + Right arrow selects the text from the cursor to the beginning of the next word.
Select text and graphics in a table
Extend a selection
Edit text and graphics
Drawing
Set line spacing
Format characters
Insert special characters
Work with fields
Outline a document
Review a document
Print a document
Resize table columns
by using the ruler
Resize table columns directly in a table
Tips:
Insert paragraphs and tab characters in a table
Use footnotes and endnotes
Right-to-left language features
Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.
Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:
Use function key shortcuts
Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.
Change function key preferences with the mouse
Function key shortcuts
You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press + P the Print dialog box opens.
Notes:
In this topicFunction keys
Note: If you are using a MacBook, to use a function key, you must press the fn key (the lower left key on the keyboard) at the same time.
Moving the cursor
Selecting text and graphics
Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down SHIFT . For example, + RIGHT ARROW moves the cursor to the next word, and + SHIFT + RIGHT ARROW selects the text from the cursor to the beginning of the next word.
Selecting text and graphics in a table
Extending a selection
Editing text and graphics
Aligning and formatting paragraphs
Setting line spacing
Formatting characters
Microsoft Word For Mac 2016 Paste As Text ShortcutsInserting special characters
Inserting fields
Working with fields
Document outline
Reviewing documents
Printing documents
Resizing table columns using a ruler
Resizing table columns directly in a table
Tips:
Inserting paragraphs and tab characters in a table
Data merge
To use the following keyboard shortcuts, you must first set up a data merge.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Active1 month ago
I hardly ever want to paste with formatting when copying into Word 2016 or Excel 2016 (seriously, who wants fonts when copying into a spreadsheet?). Is there a way to set the default paste to paste text only when I hit Cmd+V?
JeffJeff
5 Answers
In a roundabout fashion yes, mostly..
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In MS Office their version of 'Paste as plain text' is called 'Paste and Match Style and uses the macOS system defaults (OptionCommandShiftV) for paste as plain text for that function.
Now if you don't want to have to do that four finger salute just to paste (essentially) plain text, you can change the menu shortcuts in any application via the Keyboard Preference pane.
In this example I reassigned 'Paste' to OptionCommandShiftV. And 'Paste and match Formatting' to CommandV.
I didn't do this for all applications as I don't want to chance messing up the behavior of other applications that you can copy/paste with.
NOTE that this is not really 'paste plain text' but will give you at least some of that functionality with very little pain.
To really get paste plain text in an MS Office application you would likely need something that could capture a regular paste command and then select the plain text icon from the formatting menu that pops up at the insertion point after you paste. There may be a macro program out there that can do that but I am unaware of any specific ones with that functionality.
Steve ChambersSteve Chambers
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Steve Chambers solution works for Word, but not for Excel, because there simply is no 'Paste and Match Formatting' command in Excel. Only Paste or Paste Special. Thus for Excel, I believe the answer is no, unfortunately. But I'd love to proven otherwise.
Jonathan PotterJonathan Potter
Here is the definite solution for all versions:
Mail Merge In Word For Mac 2016Monomeeth♦
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Duygu Mengioğlu NeşeliDuygu Mengioğlu Neşeli
I used the above answer as a reference and added my own solution:
Macro1: Copy some formatted text.
Let the document cursor stay somewhere in the document. Go to Tools > Macros > record new macro. Specify a shortcut with option+command+shift+b (finish macro creation) Press cmd+v Select destination formatting Go to Tools > Macros > Stop Macro.
Macro2:
Go to Tools > Macros > record new macro Specify a shortcut with cmd+v (override the normal paste) This time you press option+command+shift+b Go to Tools > Macros > Stop Macro Done.
Now each time you press cmd+v you will call a macro which calls another macro and your text will be formatted correctly. (This is a solution tested in word)
rufreakderufreakde
For some versions of Word, I have v16.16.7 (whatever edition that is), I was able to use a version of the
Tools > Customize Keyboard solution. Once there, select Edit on the left and PasteTextOnly on the right. Then, add whatever keyboard shortcut you want, e.g., command+V . I have not extensively road tested this but it seems to work. No idea if this can be extended elsewhere in Office.
jbjojbjo
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